GL4.1 System Codes

For a list of system codes for record sequence nos., refer to record sequence nos.

Code Field Value Field Explanation Code Explanation
$01 2
3
4		 NT$
N. T. Dollars
1.00		 Short name for currency
Long name for currency
Exchange rate		 $01 to $30 are available. $01 is the basic currency. Every other currency uses exchange rate against this currency.
$02 2
3
4		 US$
U. S. Dollars
26.75		 　 An example for $02 U. S. Dollars
BAR-LABEL 2
3
4
6		 12,2
0,0
105
22.8		 4-row and 3-column paper
left margin, top margin
Label width
Label height		 For printing product bar code labels. Label width measured from beginning of one label to beginning of next, not real label width. Same for label height. All in mm.
BAR-TEXT 4 2.25 0 - 2.25 Text offset. (Text is printed to the right of bar code, if any.)
BTRV-OPT 3 /m:64/f:60/p:2560 　 Minimum setup for Btrieve in WIN.INI.
COM-MODE 3 COM2:9600,E,7,1 　 COM port setting for bar code reader or data collector. Default is "COM2:9600,N,8,1" if code not set.
COUNTRYxxx 3 Taiwan A country name xxx is a code with 1 to 3 digits which was used in Code 2 in Customer data entry. This definition is used in one statistical report.
CURR-ET61 8 06,01
04,02
...		 Currency code:
Left of ET6.1; right of GL4.1		 Currency mapping between ET6.1 and GL4.1.
CURR-STD 2 01 2 digits, between 01 and 30 To set basic currency if other than $01
CURR-USE 2 02 2 digits, between 01 and 30 To set the common currency for business documents.
CUST_NO-02 4 30.0 A number Exchange rate for the said customer no. and currency pair. Replace CUST_NO with actual customer no. and 02 with currency code. Used when importing accounts receivable from ET6.1.
DOCUMENT-PATH 3 q:\torus\gl41\doc\ Folder name Folder to store voucher-related document files.
ET61-DATA 8 q:\torus\et61\data\
q:\torus\et61\data2\
...		 ET6.1 data folders Folders for ET6.1 data that are to be imported.
EXCEL-PATH 3 f:\torus\et60\excel Directory where Excel files are created and saved If not set, default directory "..\excel" is used.
GL-ACCOUNTANT 3 某某某 Accountant's name The name to be printed on voucher as accountant. 
GL-ACCRUEDEXPENSE 2 2050 Up to 8 digits Account no. for accrued expenses.
GL-AMT 3
5		 #,###,###,###.##
2		 Number format
Matching decimals		 Number format for amounts in original currency. Used for receivables and payables.
GL-AMT-L 3
5		 #,###,###,###
0		 Number format
Matching decimals		 Number format for amounts in local currency. Used for vouchers and all financial reports.
GL-AP 2 1000 Up to 8 digits Account No. for accounts payable
GL-AR 2 1000 Up to 8 digits Account No. for accounts receivable
GL-BS-01 2
3		 100-139-DR
Current Assets;流動資產		 100 to 199, DR or CR
English;Chinese name		 First scope of asset accounts. 139 can be smaller or larger, up to 199. DR stands for debit account.
GL-BS-02 2
3		 140-179-DR
Fixed Assets;固定資產		   2nd scope of asset accounts.
GL-BS-03 2
3		 180-199-DR
Other Assets;其他資產		 　 　
GL-BS-04 2
3		 200-239-CR
Current Liabilities;流動負債		 　 First scope of liability accounts.
GL-BS-05 2
3		 240-279-CR
Other Liabilities;其他負債		 　 　
GL-BS-06 2
3		 280-299-CR
Long-Term Debt;長期負債		 　 　
GL-BS-09 2
3		 300-399-CR
Shareholders' Equity;股東權益		 　 　
GL-COLLECTIONFOROTHERS 2 2060 Up to 8 digits Account no. for collections for others.
GL-DEPOSIT 2 1020 Up to 8 digits Account no. for deposit, used as a mnemonic in petty reimbursement.
GL-DESC-AE 3 2: Doc# 0 3 4 5 A format string Composition of voucher description for accrued expense:
0. Document no.
1. Company no.
2. Company name
3. Amount of original currency
4. Due date
5. Note 
GL-DESC-CFO 3 2: Doc#0 3 4 5 A format string Composition of voucher description for payments for others (PFO):
0. Document No.
1. Company No.
2. Company name
3. Amount
4. Due date
5. Note
GL-DESC-PE 3 2: Doc# 0 3 4 5 A format string Composition of voucher description for prepaid expense:
0. Document no.
1. Company no.
2. Company name
3. Amount of original currency
4. Due date
5. Note 
GL-DESC-PFO 3 2: Doc#0 3 4 5 A format string Composition of voucher description for payments for others (PFO):
0. Document No.
1. Company No.
2. Company name
3. Amount
4. Due date
5. Note
GL-DESC-PP 3 2: P/O #0 3 5 A string Composition of voucher description for prepayment to suppliers::
0. P/O no.
1. Company no.
2. Company name
3. Amount of original currency
4. Alternative document no.
5. Note
GL-DESC-PR 3 2: S/C #0 3 5 A string Composition of voucher description for prepayment from customers::
0. S/C no.
1. Company no.
2. Company name
3. Amount of original currency
4. Alternative document no.
5. Note
GL-DESC-SETTLE-AE 3 4: Voucher #7, 0, 5, 8 A format string Composition of voucher description when settling accrued expenses (AE):
0. Entry date
1. Document No.
2. Due date
3. Company No.
4. Company name
5. Settlement amount
6. Sequence No.
7. Voucher no.
8. Note
9. Document No. 2
GL-DESC-SETTLE-CFO 3 7 (0 Doc#1) A format string Composition of voucher description when settling collections for others (CFO):
0. Entry date
1. Document No.
2. Due date
3. Company No.
4. Company name
5. Amount
6. Balance
7. Settlement amount
8. Sequence No.
9. Voucher no.
GL-DESC-SETTLE-PE 3 4: Voucher #7, 0, 5, 8 A format string Composition of voucher description when settling prepaid expenses (PE):
0. Entry date
1. Document No.
2. Due date
3. Company No.
4. Company name
5. Settlement amount
6. Sequence No.
7. Voucher no.
8. Note
9. Document No. 2
GL-DESC-SETTLE-PFO 3 7 (0 Doc#1) A format string Composition of voucher description when settling payments for others (PFO):
0. Date
1. Document No.
2. Due date
3. Company No.
4. Company name
5. Amount
6. Balance
7. Settlement amount
8. Sequence No.
9. Voucher no.
GL-DESC-SETTLEAP 3 7 (0 R/D#1) A format string Composition of voucher description when settling accounts payables (A/P):
0. A/P date
1. R/D No.
2. A/P due date
3. Supplier No.
4. Supplier name
5. A/P amount
6. A/P balance
7. Settlement amount
8. Customer No.
9. Customer name
A. Invoice No.
B. Sequence No.
Leading supplier name: assumed. The remaining repeats for multiple settlements.
GL-DESC-SETTLEAR 3 7 (0 Inv #1) A format string Composition of voucher description when settling accounts receivables (A/R):
0. A/R date
1. Invoice No.
2. A/R due date
3. Customer No.
4. Customer name
5. A/R amount
6. A/R balance
7. Settlement amount
8. Sequence No.
Leading customer name: assumed. The remaining repeats for multiple settlements.
GL-DESC-SETTLE-PP 3 6 (0 P/O #1)  A string Composition of voucher description when settling prepayments to suppliers (P/P):
0. P/P date
1. P/O No.
2. Supplier No.
3. Supplier name
4. P/P amount
5. P/P balance
6. Settlement amount
7. Sequence No.
Leading supplier name: assumed. The remaining repeats for multiple settlements.
GL-DESC-SETTLE-PR 3 6 (0 S/C #1) A string Composition of voucher description when settling prepayments from customers (P/R):
0. P/R date
1. S/C No.
2. Customer No.
3. Customer name
4. P/R amount
5. P/R balance
6. Settlement amount
7. Sequence No.
Leading customer name: assumed. The remaining repeats for multiple settlements.
GL-FONT 3
5		 Arial
0		 Font face name
Character set, 136 for Chinese		 Set the font used for displaying and printing reports and statements.
GL-GENRE 3 0N4NYNYYYN
YYYYNNNYNN
0NYN0NNYYN
NNYY1YYYYY
YYYYY		 45 characters 1. Default company number ([0-9][A-Z][a-z]) (deprecated 2011-10-5)
2. Use Chinese Format (N/Y)
3. Digits for primary account numbers (3-8)
4. Use multi-items for delivery of purchase (N/Y)
5. Separate VAT importing AR, AP (Y/N)
6. Auto clear after insertion (N/Y)
7. Show accounts without balance (Y/N)
8. Alert if voucher not balanced (Y/N)
9. Show letterhead (Y/N)
10. Keep letterhead after page 2 (N/Y)
11. Notes cashing - generate vouchers (Y/N)
12. Notes cashing - aggregate entries (Y/N)
13. Voucher printing - 1 voucher per page (Y/N)
14. Voucher printing - use short format (Y/N)
15. Use default printer (N/Y)
16. Use 2nd form in inventory control (N/Y)
17. Print accountant's name on vouchers (N/Y)
18. Sum up petty cash entries per a/c nos. (Y/N)
19. Show previous entry (N/Y) (general ledger)
20. Show no-transaction account (N/Y) (general ledger)
21. Voucher printing - 0: short on short; 1: short on long; 2: long on long (GL10)
22. Hide voucher no., voucher printing  (N/Y)
23. Print from page top, n/p receipt (Y/N)
24. Show staid notes in cash position report (N/Y)
25. Inventory forecast show mode (0/1)
26. Show company no. in description (N/Y)
27. Keep reminder records (N/Y)
28. Approve voucher if with approval privilege (Y/N)
29. Check voucher if with check privilege (Y/N)
30. Lock insert toolbar button (N/Y)
31. Lock update toolbar button (N/Y)
32. Lock delete toolbar button  (N/Y)
33. Use 2nd exchange rate (Y/N)
34. Print amount in original currency, if any  (Y/N)
35. Voucher no. order in data import (1/0)
36. Settlement central - AR (Y/N) 應收帳款
37. Settlement central - PR (Y/N) 預收貨款
38. Settlement central - PP (Y/N) 預付貨款
39. Settlement central - AP (Y/N) 應付帳款
40. Settlement central - PE (Y/N) 預付費用
41. Settlement central - AE (Y/N) 應付費用
42. Settlement central - PFO (Y/N) 代付款
43. Settlement central - CFP (Y/N) 代收款
44. Settlement central - TP (Y/N) 暫付款
45. Settlement central - TC (Y/N) 暫收款
GL-IMPORT-AP 3 R/D#0 (1 2) Inv#3 4 (5 6) 7 8 9 Up to 10 digits Compositions for voucher descriptions when importing accounts payable data from ET6.1. Characters like space, parentheses, commas can be inserted. Designations for each digit:
0: R/D no.
1. supplier no.
2. supplier name
3. invoice no.
4. invoice date
5. customer no.
6. customer name
7. customs closing date
8. amount in original currency, if any
9. classification (purchase or vat)
GL-IMPORT-AR 3 Inv #0 (1 2) 3 4  Up to 4 digits Description compositions for vouchers generated by importing accounts receivable data from ET6.1. Characters like space, parentheses, commas can be inserted. Designations of each digit:
0: invoice no. 
1: customer no.
2. customer name
3. amount in original currency, if any
4. classification (sales or vat)
GL-IS-01 2
3		 400-449-CR
Sales;銷貨		 400 to 499, DR or CR
English;Chinese name		 Scope for sales accounts.
GL-IS-02 2
3		 450-499-DR
Sales Discount;銷貨折讓		 　 　
GL-IS-03 2
3		 500-599-DR
Cost of Goods Sold;銷貨成本		 　 　
GL-IS-04 2
3		 600-699-CR
Operating Expenses;營業費用		 　 　
GL-IS-05 2
3		 700-799-DR
Other Income;其他收入		 　 　
GL-IS-06 2
3		 800-899-CR
Other Expenses;其他支出		 　 　
GL-NP 2 2010 Up to 8 digits Account no. for notes payable
GL-NR 2 1020 Up to 8 digits Account no. for notes receivable
GL-PAYMENTFOROTHERS 2 1060 Up to 8 digits Account no. for payments to others.
GL-PERIOD 3 20040101-20041231 2 dates To set current accounting period.
GL-PREPAIDEXPENSE 2 1050 Up to 8 digits Account no. for prepaid expenses.
GL-PRICE 3
5		 ###,###.###
3		 Number format
Matching decimals		 Number format for unit prices. Used in inventory control.
GL-QTY 3
5		 #,###,###
0		 Number format
Matching decimals		 Number format for quantities. Use in inventory control.
GL-REPLICA 8 f:\torus\gl41\data2\
f:\torus\gl41\data3\		 Folders or directories The directory where target data are stored, used in replicating voucher data.
GL-SEQNO 2 00000000 8 digits Auto serial number for voucher.
GL-SEQNO-REMINDER 2 00000000 8 digits Auto serial number for voucher entry reminder.
GL-SEQNOAEDET 2 00000000 8 digits Auto serial number for accrued expense.
GL-SEQNOAETRANS 2 00000000 8 digits Auto serial number for accrued expense transaction.
GL-SEQNOAP 2 00000000 8 digits Auto serial number for accounts payable.
GL-SEQNOAR 2 00000000 8 digits Auto serial number for accounts receivable.
GL-SEQNODP 2 00000000 8 digits Auto serial number for deposits/withdrawals.
GL-SEQNOIN 2 00000000 8 digits Auto serial number for inventory items.
GL-SEQNOIT 2 00000000 8 digits Auto serial number for inventory transactions.
GL-SEQNOJ 2 00000000 8 digits 　
GL-SEQNONP 2 00000000 8 digits Auto serial number for notes payable.
GL-SEQNONR 2 00000000 8 digits Auto serial number for notes receivable.
GL-SEQNONT 2 00000000 8 digits Auto serial number for deposit transaction.
GL-SEQNOPEDET 2 00000000 8 digits Auto serial number for prepaid expense.
GL-SEQNOPETRANS 2 00000000 8 digits Auto serial number for prepaid expense transaction.
GL-SEQNOPP 2 00000000 8 digits Auto serial number for prepayments to suppliers.
GL-SEQNOPR 2 00000000 8 digits Auto serial number for customer prepayments.
GL-SEQNOPT 2 00000000 8 digits Auto serial number for payable transaction.
GL-SEQNOPX 2 00000000 8 digits Auto serial number for supplier prepayment transactions.
GL-SEQNORT 2 00000000 8 digits Auto serial number for receivable transaction.
GL-SEQNORX 2 00000000 8 digits Auto serial number for customer prepayment transactions.
GL11-GENRE 3 0 1 character 1. General ledger - retrieval order (0-2)
HELP-PROG 3 Netscape.exe Internet browser; may include path. Use double back-slash "\\" for directory When the Help button of System Maintenance is clicked, the browser will be launched with URL set in HELP-URL.
HELP-URL 3 http://www.torus.
com.tw		 Web site of Torus This is the URL used to link to Torus web site from System Maintenance Help button.
IMAGE-PATH 3 f:\torus\et61\image Subdirectory where image files are stored Set this if images are used. Default value is "..\image", suitable for standard installation.
JOB-NO 2 000000 6 digits For internal use only. Do not modify.
LAYOUT-APDET 3 0,0.1,0.8,... 10 numbers separated by commas. To modify column positions of accounts payable. Default: 0,0.1,0.8,2.2,3.0,3.7,4.4,5.15,6.55,7.5 for selections 2, 3, 4.
LAYOUT-APDET2 3 0,0.1,0.8,... 9 numbers separated by commas. Ditto. Default: 0,0.1,0.9,1.7,2.5,3.5,4.3,5.9,7.4 for selections 1, 5.
LAYOUT-APTRANS 3 0,0.1,0.8,... 9 numbers separated by commas. To modify column positions of accounts payable transactions. Default: 0,0.7,1.4,2.8,3.8,4.6,5.4,6.6,7.4 for selections 1, 3, 4.
LAYOUT-APTRANS2 3 0,0.1,0.8,... 9 numbers separated by commas. Ditto. Default: 0,0.7,1.4,2.4,3.2,4.0,5.2,6.4,7.4for selections 2.
LAYOUT-PPDET 3 0,0.1,0.8,... 　 To modify column positions of prepayments to suppliers. Default: 
LAYOUT-PPTRANS 3 0,0.1,0.8,... 　 Ditto, but for transactions.
LAYOUT-VOUCHER 3 0,2,4.6,5.3,6.4,7.5 6 numbers separated by commas. To modify column positions of voucher slips. Default value: 0,2,4.6,5.3,6.4,7.5
LTRHD-P2 2 NNNNNNNNNN 10 'N' If set, letterhead will not be printed on page 2 and beyond. If "do not show letterhead" is specified, this setting has no effect.
MAIL-FONT 3
4
5		 Times New Roman
11
0		 Font  facename
Initial font size
Font character set		 To set the default font in Correspondence. For Chinese, the 3rd field 136.
MAIL-GENRE 3 0YNNNNYN 8 characters 1. Company No (0-5)
2. Show letterhead (Y/N)
3. Show signature block (N/Y)
4. Show signature scribble (N/Y)
5. Show fax number (N/Y)
6. Show phone number (N/Y)
7. Show contact (Y/N)
8. Show zip code (N/Y)
MAIL-ID 3 torus User ID for self e-mail Set this and following if you want to send e-mail through "Fax, Letter & E-Mail".
MAIL-NO 2 000001 6 digits For internal use only.
MAIL-REFNO 2 T9700000 Max. 10 characters The last number used for Ref. No. in Correspondence.
MAIL-SITE 3 hinet.net Domain Name The part after "@" in e-mail address.
MAIL-SMTP 3 ms3.hinet.net Mail server May be different from MAIL-SITE
MAX-RECORD 4 1000 Max. 8 digits Maximum records to read in one search
MSO-PATH 3 f:\torus\et61\office Subdirectory to store office files If not set, default directory "..\office" is used.
NP-1800 3 Non-Negotiable A line The line is printed on all notes. NP-1800~NP-1804, 5 choices.
NP-1820 8 Please note... A paragraph The paragraph is printed on all notes in block form factor. NP-1820~NP-1824, 5 choices.
NP-RECEIPT 3
8		 票據明細暨簽收單
敬啟者...		 A line
Text block		 Document title for payment notes list.
Text for this document.
NP-RECEIPT-EN 　 　 　 Same as above, English version.
PACK01 3 Each in polybag... A line Individual packaging description. Range: PACK01-PACK30.
PAGE-EX-V 4 0.5 A number in inches To extend to printable length of paper. For example, if you use A4 paper, you can add 0.5" to the length of default Letter paper.
PR-ANNOUNC 8 This is an announcement... A block of text Announcement to follow each pay details list.
PR-AMT 3
5		 ###,###,###
0		 Number format
Decimal digit		 To set the number format used in Payroll.
PR-DEPOSIT 8 請依本表分別入帳,... A block of text Text to be put at the end of bank transfer list.
PR-SEQNO 2 00000000 8 digits Auto number for payroll transactions.
PREFIX-CUS 2 C 1 digit Prefix for customer numbers from ET6.1.
PREFIX-SUP 2 S 1 digit Prefix for supplier numbers from ET6.1.
PROG-PATH 3 \TORUS\ET61 Subdirectory where program files of this system are stored Must be set. Otherwise, connection between programs and the et6.0 menu will be lost. For Windows NT network, specify drive (e.g. F:\...).
STATIS-AMT 3 ##,###,###,### No decimal point Format used for amounts of statistical report
STD-LABEL 2
3
4
6		 13,3
0,0
70
22.8		 13-row, 3-column paper
Top margin; left margin
Label width in mm
Label height in mm		 For printing address labels. Label width measured from beginning of one label to beginning of next, not real label width. Same for label height.
STOCK-GENRE 3 YYNYNNY 7 characters 1. Recalculate tax while posting (Y/N)
2. Recalculate brokerage while posting (Y/N)
3. Recalculate interest while posting (N/Y)
4. Keep transaction file while renewing (Y/N)
5. Keep tax while renewing (N/Y)
6. Keep brokerage while renewing (N/Y)
7. Keep margin interest while renewing (Y/N)
SYSTEM-GENRE 3 YNYN310010
0		 11 characters 1. Use short date format (Y/N). Replaces DATE-SHORT.
2. Maximize window on opening a program (N/Y).
3. Keep letterhead beyond 1st page (Y/N)
4. Overwrite ending field (N/Y)
5. 1/10 of short description limit. 0-9, followed by A-Z (default 3, meaning 30).
6. Schedule alert advance days (0-9). Default: 1.
7. Default company no. (0 up)
8. Category order (0=code 1=category)
9. Default company no. [0-9][A-Z][a-z]
10. AR import source (0=invoice 1=AR)
11. AP import source (0=R/D 1=AP)
TERM01 2
3		 FOB Terms
Insurance clause, if any		 TERM01 to TERM20 are available
TERM03 2
3		 CIF
For 110% of … 		Terms
Insurance clause		 An example
TORUS-HELP 3 http://www.torus.com.tw/... URL URL to online operations manual. Default: http://www.torus.com.tw/product/gl41/manual/.
TORUS-HOME 3 d:\default.htm HTTP location Default Web location from ETMENU.
If not set, http://www.torus.com.tw/ is used.
UNIT-MEAS 2 25 2 digits matching unit code Default measurement unit
UNIT-WT 2 10 2 digits matching unit code Default weight unit
UNIT01 2
4		 pc
1		 Unit, 4 characters at most.
Conversion factor		 UNIT01 to UNIT30 are available. UNIT01 is the basic unit.
UNIT02 2
4		 doz
12		 Unit
Conversion factor to basic unit (i.e., UNIT01)		 An example.
VAT-RATE 4 5 Value-added tax rate For receipt of delivery only
VERSONKEY 3 Mnhu8Ukd... 20 characters Key to open GL4.0.
VOUCHER-CT 2 C000000000 Max. 10 characters Auto voucher number for petty cash-related voucher.
VOUCHER-DT 2 D000000000 Max. 10 characters Auto voucher number for deposit-related  voucher. (For example, depositing or withdrawal.)
VOUCHER-IT 2 I000000000 Max. 10 characters Auto voucher number for inventory-related voucher. (For example, purchase)
VOUCHER-NO 2 0000000000 Max. 10 characters The last voucher number manually or automatically supplied by system.
VOUCHER-NT 2 N00000000 Max. 10 characters Auto voucher number for notes-related  voucher. (For example, deposit against NP or NR in cashing checks, notes, etc.)
VOUCHER-PT 2 P000000000 Max. 10 characters Auto voucher number for payable-related  voucher. (For example, purchase against AP or AP against NP in payment settlement.)
VOUCHER-RT 2 R000000000 Max. 10 characters Auto voucher number for receivable-related  voucher. (For example, AR against sales or NR against AR.)
VOUCHER-SECURITY 3
5		 Accounting
0		 User/group name
Security level		 User/group name and security level applied to a voucher, whenever not specifically assigned.
WARE01 3 Taipei warehouse A line Warehouse code and name. 01 is the code actually stored in database. Max. 20 warehouses.
WARE02 3 Kaohsiung warehouse A line Ditto.

Last modified: August 2011